Build a Career with scl
Positions currently available: Bookkeeper/Office Manager and Skilled Carpenter
BOOKKEEPER/OFFICE MANAGER:
We are seeking a highly organized, detail-oriented, and dependable Bookkeeper / Office Manager & Property Management Coordinator to support the daily financial and administrative operations of our residential and commercial general contracting company, as well as oversee the financial administration and maintenance coordination of our rental properties.
This position is responsible for maintaining accurate financial records, managing accounts payable and receivable, assisting with construction job costing and client billing, coordinating office operations, and overseeing rental property income, tenant communications, maintenance requests, and vendor scheduling.
The ideal candidate is proactive, trustworthy, comfortable managing multiple priorities, and capable of working independently while communicating effectively with company ownership, project managers, subcontractors, tenants, vendors, and outside accounting professionals.
Key Responsibilities
1. Bookkeeping & Financial Management
Maintain accurate and up-to-date financial records for the construction business and rental property operations.
Record daily financial transactions, reconcile bank and credit card accounts, and maintain organized financial documentation.
Manage accounts payable, including reviewing invoices, coding expenses, scheduling payments, and tracking vendor balances.
Manage accounts receivable, including preparing and sending invoices, tracking outstanding balances, and following up on overdue payments.
Process customer payments, subcontractor invoices, vendor bills, and other business transactions.
Assist with monthly financial reporting, cash flow tracking, and preparation of financial information for ownership and the outside accountant.
Maintain organized records of receipts, purchase orders, bills, contracts, and other supporting documentation.
Coordinate with the CPA on month-end and year-end close, tax preparation, and financial reporting.
Monitor expenses and identify discrepancies, duplicate charges, or unusual transactions.
Maintain confidentiality and safeguard sensitive financial and company information.
2. Construction Accounting & Job Costing
Track project-related income and expenses for residential and commercial construction projects.
Code material purchases, subcontractor invoices, labor costs, equipment expenses, and other project costs to the appropriate jobs.
Assist with job costing and budget tracking to help management monitor project profitability.
Prepare and track customer invoices and progress billings.
Monitor outstanding customer payments and assist with construction-related collections.
Maintain subcontractor and vendor records, including invoices, payment history, and required documentation.
Assist with tracking purchase orders, receipts, and project-related expenses against approved budgets.
Organize project files, contracts, permits, lien waivers, insurance certificates, and other required records, as applicable.
Coordinate with project managers and field personnel to obtain missing receipts, invoices, and cost information.
3. Rental Property Income & Expense Management
Maintain accurate financial records for all company-owned or managed residential and commercial rental properties.
Track rental income, security deposits, late fees, utility reimbursements, and other property-related receipts.
Monitor rent payments, maintain rent rolls, identify delinquent accounts, and communicate with tenants regarding outstanding balances.
Record and categorize property expenses, including repairs, maintenance, utilities, insurance, property taxes, and vendor services.
Reconcile rental property bank accounts and maintain separate, clearly organized records for each property.
Prepare monthly rental income and expense summaries for ownership.
Monitor lease dates, renewal deadlines, rent adjustments, and other important property-related dates.
Maintain organized tenant files, lease agreements, inspection records, and property documentation.
Coordinate with ownership and the CPA regarding rental property financial reporting and tax-related documentation.
Track security deposits and related transactions in accordance with applicable lease terms and state and local requirements.
4. Property Maintenance & Tenant Coordination
Serve as additional administrative contact for tenants regarding routine property questions, maintenance requests, and service coordination.
Receive, document, prioritize, and track maintenance requests for residential and commercial rental properties.
Coordinate repairs with maintenance personnel, contractors, subcontractors, suppliers, and outside service providers.
Schedule routine and emergency maintenance, inspections, preventative maintenance, and property repairs.
Obtain estimates and quotes, seek appropriate approval, and coordinate work within established budgets.
Follow up with vendors and tenants to confirm that repairs are completed satisfactorily and in a timely manner.
Maintain maintenance logs, work orders, invoices, warranties, and service histories for each property.
Monitor recurring maintenance needs and recommend preventative measures to reduce long-term repair costs.
Assist with move-in and move-out coordination, property inspections, and documentation of property conditions.
Communicate significant maintenance issues, property damage, safety concerns, and unexpected expenses to ownership promptly.
Help coordinate tenant turnover, cleaning, repairs, and unit readiness between occupants.
Maintain professional tenant relationships while enforcing company policies and lease requirements.
5. Office Management & Administration
Manage day-to-day office operations and maintain an organized, efficient work environment.
Answer and direct phone calls, respond to emails, and communicate professionally with customers, vendors, subcontractors, and tenants.
Maintain electronic and physical filing systems for accounting, construction projects, rental properties, and general business records.
Prepare correspondence, reports, spreadsheets, meeting notes, and other administrative documents.
Coordinate meetings, appointments, inspections, and important deadlines.
Manage office supplies, equipment, and routine administrative purchasing.
Maintain company calendars and track renewals, insurance policies, licenses, registrations, and other compliance-related deadlines.
Assist with onboarding paperwork, employee records, time tracking, and weekly payroll preparation.
Support management with special projects, process improvements, and other administrative duties as needed.
Help establish and maintain consistent office procedures and recordkeeping practices.
Qualifications
Previous experience in bookkeeping, office management, construction administration, property management, or related field.
Strong working knowledge of bookkeeping principles, accounts payable and receivable, bank reconciliations, and financial recordkeeping.
High level experience with accounting software QuickBooks.
Proficiency in Microsoft Excel, Word, Outlook, and other standard office applications.
Experience with construction accounting, job costing, or project-based financial tracking preferred.
Experience coordinating residential or commercial rental property operations preferred.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently, exercise sound judgment, and follow through on assigned responsibilities.
Professionalism when handling confidential financial information and sensitive tenant or company matters.
Key Skills & Attributes
Highly organized and dependable
Accurate and detail-oriented
Proactive problem-solver
Strong time-management and prioritization skills
Professional and courteous communication
Ability to manage competing demands in a fast-paced construction environment
Comfortable working with owners, project managers, subcontractors, vendors, tenants, and outside professionals
Strong sense of accountability, discretion, and ownership of responsibilities
General Expectations
The Bookkeeper / Office Manager & Property Management Coordinator is expected to maintain a high level of professionalism, confidentiality, organization, and accountability. This role requires effective communication, sound judgment, and the ability to balance financial responsibilities with day-to-day office and property management needs.
Other duties may be assigned as reasonably necessary to support the ongoing operations and growth of the company.
Compensation & Benefits
Compensation will be based on experience and qualifications. Benefits, paid time off, work schedule, and other employment terms will be discussed during the hiring process.
SUBMIT resumes via email to katy@sclenterprises.net
SKILLED CARPENTER:
We are always looking for exceptional people to join our team. Applicants must be detail oriented, responsible, trustworthy, dedicated and extremely hard working. Our employees need to excel in multi-tasking, general carpentry, understanding multiple aspects of commercial and residential construction, remodeling and maintenance. They also must have a strong ability and desire to learn new skills, follow instructions, take initiative and lead by example.
We require a minimum of 3 years experience in the field and applicants must have a valid drivers license with a good record. Employees will need general personal tools (nail bags, hand tools; such as pliers, wrenches and hammers, etc.). Wage is very competitive and dependent on experience.
Applicants with a Class A or B CDL and the ability to operate heavy equipment efficiently (Forklift, Backhoe or Trackhoe) is a huge plus!
SUBMIT resumes via email to katy@sclenterprises.net